HOST A TOURNAMENT

With the support of USQ, USQ-Certified Tournament Directors can host one of three types of USQ tournament events: official, sanctioned, or unofficial events. Below are the requirements for each category of event.

OFFICIAL EVENT

REQUIREMENTS

  • Official events must be submitted to USQ via the below form at least four weeks prior to game day

  • All USQ attendees competing in official games MUST be registered members of USQ

  • All USQ attending teams MUST have a USQ-certified coach to assist with compliance

  • Official competing teams will have their game results count toward USQ's Standings

  • Exhibition competing teams will not have game results count toward standings, but will be expected to play with the current ruleset unless alterations are agreed upon by both teams and the TD

BENEFITS

  • The event's member compliance will be reviewed by USQ (including outreach to teams and updates to the TD)

  • USQ will provide a roster submission form

  • At least one USQ social media shoutout for the event

  • Proctoring opportunities for head referees and flag runners (if applicable)

  • Additional planning assistance, if requested

  • The event will be listed on the USQ event calendar

  • Usage of Quadball.one for scheduling

  • Official competing teams will have their game results count toward USQ's Standings

SUBMIT YOUR OFFICIAL EVENT

SANCTIONED EVENT

REQUIREMENTS

  • All official event requirements apply to sanctioned events, as well

  • The tournament director must provide USQ with the names of additional insured so they may issue the tournament director a Certificate of insurance (COI) for the facility, city, park and recreation district, etc.

    • Specific insurance requests will have to be reviewed and there are no guarantees of fulfillment

BENEFITS

  • All official event benefits apply to sanctioned events, as well

  • Additional event insurance coverage provided by USQ

APPLY FOR EVENT SANCTIONING

UNOFFICIAL EVENT

REQUIREMENTS

  • Unofficial events should be submitted to USQ via the below form at least four weeks prior to game day

  • Games will not count towards USQ Standings

BENEFITS

  • The event will be listed on the USQ event calendar

  • Playtesting rules can be changed if agreed upon by the tournament director

SUBMIT YOUR UNOFFICIAL EVENT

SUBMIT AN EVENT

The event submission form must be submitted at least four weeks before the event. Events received after that deadline may be delayed, unable to be placed on the calendar, unable to receive a certificate of insurance, etc.

SUBMIT YOUR EVENT

BECOME A CERTIFIED TOURNAMENT DIRECTOR

Per USQ policy, all official games are required to be organized and supervised by a USQ-certified Tournament Director. 

LEARN MORE ABOUT CERTIFICATION

TOURNAMENT DIRECTOR TOOL BOX

Below are a few of the resources for tournament directing in USQ. More can be found here and we will be adding more this fall.

BULK SCORE SUBMISSION TEMPLATE

To have USQ official games in the standings, the tournament director must make a copy of this template and fill out the information. After filling it out, share it with gameplay@usquadball.org and upload it into the assigned Google Drive event folder. Tournament directors should submit scores within two days of an event.

EVENT DEBRIEF

This is a required form to be submitted within 72 hours of the conclusion of your event. Until this is completed, you cannot direct a new event.

EVENTS FINE POLICY
Events sanctioned by USQ must meet specific requirements and adhere to established deadlines. Inability to meet the requirements of the various types of USQ tournaments may result in a fine.

SCORECARD

All games should be logged in Quadball.One, however, you may use a paper scorecard for back up

FAQ

    • Lined fields (or use of cones) - field lining guide is here.

    • If used, certified flag runners must still be paid the standard league fee for all games, including unofficial matches.

    •  A list of all participants.

    • Conduct a player check-in before teams compete (if the event is sanctioned or official).

    • Certified head referees and certified lead assistant referees are paid the standard league fee for all games, including unofficial matches.

    • For unofficial matches involving Quadball Canada teams or players, including fantasy tournaments featuring American and Canadian players:

      • We will accept QC head referee certification instead of USQ head referee certification.

      • Lead assistant referees (LARs) will still be required. QC referees must have passed the written QC assistant referee, seeker referee, and head referee tests to serve in the LAR role.

      • Certified HRs and LARs must still be paid the standard league fee for these games.

    • If used, certified flag runners must still be paid the standard league fee for all games, including unofficial matches.

    • The facility for the event must include high-quality playing fields (soft turf or grass), clear field demarcation, ample on-site water, access to bathrooms, and food on-site or nearby.

    • Professional, non-playing medical staff must be on-site and be dedicated and designated in their role for the entirety of the tournament. Any injuries must be reported and submitted via. the event debrief form when the event has concluded.

    • Must provide standard and safe equipment, such as hoops, brooms, balls, and clear scoreboards.

    • Inform USQ of the Logical gameplay procedures, i.e., overall structure, pool assignment, bracket seeding, and tiebreaker mechanism, at least 1.5 weeks in advance.

    • Release a schedule at least 1 week in advance of the gameplay, referees, flag runners, and other volunteers.

    • Confirm that all tournament essentials (including those listed above) are reserved and planned for 1.5 weeks before the tournament date. USQ is happy to assist in securing the abovementioned essentials, given reasonable notice.

    • The event debrief form gets submitted 2 days after the tournament.

      • The form includes the submission of scorecards, a list of injuries, straight red cards or conduct violations, and confirmation of bulk score submission to gameplay.

  • Each event will still need to have a certified TD organizing the event:

    • For tournaments with three or fewer teams and two or fewer pitches, the certified TD who is organizing the event may also have another role at the event (e.g., player, referee, coach, etc.). 

    • For tournaments with four or more teams with two or fewer pitches, there must be at least one dedicated, certified TD at all times.

    • An additional TD will be required for events with nine or more teams and three or more pitches. This second TD may also have another role at the event (e.g., player, referee, coach, etc.)

  • Field testing is open to all events. The guidelines are the same as previous seasons. Unofficial events may be approved for referee field testing provided they meet the following additional requirements: 

    1. Have a USQ proctor in attendance.

    2. Follow the current USQ or Major League Quadball rules. If an event does not use one of the rulesets, the rules must be emailed to and approved by referees@usquadball.org before proctoring can be confirmed.

    3. Have all required official positions filled during each field test. The referee positions necessary are a head referee (certified or being proctored), a certified lead assistant referee, at least one additional assistant referee, a flag runner, a scorekeeper, and a timekeeper.

NEED MORE HELP?

Resources for hosting your event, including TD certification steps, scorecards, and other event planning resources, can be found here. Any questions can be sent to christian.barnes@usquadball.org.